International Student Policies

 Enrolment Deferement, Suspension or Cancellation

VLIBTC Management and staff are committed to assessing and recording all deferments, suspensions or cancellations of study, ensuring that students within the process are informed of their rights and provided with due care and where relevant opportunities of appeal.  Students who apply for deferment may do so on the basis of compassionate or compelling grounds. Students who are contravening the ‘Rules of Enrolment’ at VLIBTC may have their enrolment suspended or cancelled.

The Rules of Enrolment at VLIBTC include:

  • VLIBTC Student behaviour standards
  • Payment of Fees
  • Adequate Course Progress
  • Minimum 80% Attendance
  • Church attendance and practical service

Visa Implications:

  • Where a student records "Not Yet Competent" for more than half of all subjects studied in two consecutive study periods VLIBTC
    Management will notify the student in writing of their intention to report their unsatisfactory course progress to DEEWR/DIAC. Students may appeal the decision (refer to the VLIBTC complaints and Appeals Procedure).
  • Students who fail to attend class on two consecutive days will be contacted by the Overseas Contact officer and a reason for their
    non attendance requested.
  • Students who fall below 80% attendance will be at risk of course suspension or enrolment cancellation.

 The grounds and procedures for deferments, suspensions or cancellations of study are listed in the Student Handbook  and on the government website www.immi.gov.au/students/visa-conditions-students.htm

Course Fee Refund Policy

Students seeking a Course Refund should direct their initial inquiry to the Enrolling Officer or Overseas Contact Officer. The Enrolling officer and Overseas Contact officer shall provide the enrolled or enrolling student with information relating to and access to the course fee refunds procedure. 

Click Here for more information. 

Complaints and Appeals Process

Internal Process
The complaints and appeals procedure of VLIBTC shall ensure that all complaints are dealt with in a constructive and timely manner at no cost to the complainant.  An overseas student that has a complaint should first approach a training staff member or the Overseas Student Contact Officer and explain their complaint.

The student’s complaint if not satisfactorily resolved, can be appealed and will be reported to the next VLIBTC management meeting or dealt with within 10 days of lodgement. Accessing the Complaints and Appeals process does not put the student’s enrolment at risk.  The decision of VLIBTC management concerning the complaint and subsequent appeal outcomes will be advised to the student in writing as soon as possible following the meeting.

Students have 20 working days in which to appeal following receipt of a Notice of Intention to Report.  VLIBTC will maintain a student’s enrolment until the complaint or appeal process entered into is concluded.  Should a student choose not to access the complaints and appeals processes within the 20 working day period, withdraws from the  process or the process is completed and results in a decision supporting VLIBTC, VLIBTC will notify the Secretary of DEEWR through PRISMS of the student not achieving satisfactory course progress as soon as possible

CEO / Management meeting

  • On receiving a client feedback form detailing a grievance, the CEO or management meeting shall discuss the nature of the grievance and identify the cause of the grievance and the appropriate cause of action to satisfy the complainant’s grievance and if requested by the student provide an appropriate time for the student to present their complaint personally.
  • The CEO shall complete the client feedback form recording the proposed solution and reason for the outcome and advise the complainant of the proposed solution in writing.
  • The written advice to the complainant shall detail the proposed solution and reason for the outcome and include information and procedures concerning the complainant’s right to appeal the proposed solution and their right to request for an independent adjudicator which will be at no or little cost to the complainant.

External Appeal
If you wish to lodge an external appeal or complain about this decision, you can contact the Overseas Students Ombudsman. The Overseas Students Ombudsman offers a free and independent service for overseas students who have a complaint or want to lodge an external appeal about a decision made by their private education or training provider. See the Overseas Students Ombudsman website www.oso.gov.au or phone 1300 362 072 for more information.

The Overseas Students Ombudsman can investigate complaints about action taken by private providers in connection with overseas students. Complaints might, for example, be about:

  • Refusing admission to a course
  • Fees and refunds
  • Course or provider transfers
  • Course progress or attendance
  • Cancellation of enrolment
  • Accommodation or work arranged by a provider
  • A provider not doing something or taking too long to do something
  • Incorrect advice given by an education agent who has an agreement with a private provider. NOTE: VLIBTC does not use Education Agents.

Enrolment Policy

VLIBTC Management and staff are committed to ensuring that all enrolling students are provided with necessary, timely and accurate information that relates to its training and assessment services available to overseas students.

Application Procedure
In receiving an enrolment enquiry or application from an overseas student:

  • The enrolling staff member shall ensure that all applicants are aware of VLIBTC’s Overseas Prospectus information.
  • The Enrolment Kit includes:  VLIBTC Prospectus,  International Prospectus Supplement,  International Application Form with references,  Annual Calendar,  International Tuition Fees and ESOS Framework
  • The enrolling staff member shall enquire and assess whether the applicant’s qualifications, experience (including work) and English language proficiency are appropriate for the course for which enrolment is sought. Refer to 1.  International Admission Requirements and 2.  English Equivalency Information                                                                                                     
  • The enrolling staff member must review the applicant’s educational records against the applicable course entry requirements and only accept a student’s enrolment where a student’s educational records satisfy the applicable course entry requirements.
  • The enrolling staff member shall alert VLIBTC management where an applicant’s English language proficiency is identified as being below a ‘C’ Level (Australian year 10) or an IELTS overall band-score test is below 5.5  The student may be referred to PICE (Perth International College of English) for further English bridging training or potential ELICOS course enrolment.  
  • The enrolment officer shall inform the applicant that in the event of a referral to another College for English Bridging, the applicant must comply with that Institution’s enrolment procedures for the English Bridging Course. This would impact Visa requirements and course completion times.
  • Where an applicant has met the course entry requirements of VLIBTC. The enrolling officer may commence the Enrolment procedure.

Enrolment Procedure

  • The enrolling staff member shall provide (by mail, email or by hand) the applicant with a letter of offer and acceptance  for the relevant course being applied for.
  • On receiving a completed Letter of Offer and Acceptance  the enrolling staff member shall ensure that enrolling student has signed VLIBTC’s Letter of Offer and Acceptance   and that they have acknowledged their receipt of the ‘ESOS Framework’ by ticking the relevant box on the letter of offer and acceptance.
  • The enrolling staff member shall ensure that they only receive course money from a student after or at the same time the signed letter of offer and acceptance has been received.
  • Once the application and letter of offer and acceptance has been received the enrolling staff shall initiate an electronic confirmation of enrolment (ECOE) through the PRISMS system and return the VLIBTC signed Letter of Offer and Acceptance and relevant ECOE to the student.
  • The enrolling staff member shall report to VLIBTC Management advice of any student who fails to commence his or her course within 10 days of their non commencement.
  • VLIBTC Management shall report any student for non commencement of courses via the PRISMS System within the ESOS Act (Section 19.1c) requirement of 14 days.

Assessment Reporting Policy

VLIBTC management provides its training and assessment staff with guidelines and effective systems for the accurate reporting of assessment results from all assessment events delivered by VLIBTC staff. All records of assessment will remain accessible to VLIBTC students on request.

Assessment Reporting Procedure

Staff delivering training and assessment services on behalf of VLIBTC will be required to:

  • Utilize assessment tools in each assessment event that have been provided by VLIBTC management.
  • Collect assessment tools (written tests and assessments) for review and marking at the completion of each assessment.
  • Provide feedback and gain a student signature on all assessment tools (e.g. Observation checklist tools) that require student acknowledgement of assessment undertaken.
  • Maintain a weekly record of current assessment progress (Assessment Progress report) for each student including re work progress.
  • Communicate required re work of assessment to relevant students following the assessment review and marking of assessment.
  • Report to VLIBTC management students who have demonstrated a unsatisfactory progress in assessment results.
  • Report to VLIBTC management students who have recorded a final ‘Not Yet Competent’ (NYC) result in 50% or more of units attempted in any study period (semester) to VLIBTC management for the application of further Course progress intervention strategies.
  • Formalise assessment records of each student’s assessment on their completion of each unit of competency before completing a Competency Record Form.

Course Progress Policy

VLIBTC Management and staff are committed to monitoring, recording and assessing the course progress of each enrolled student within each study period (semester). VLIBTC Management and training staff apply intervention strategies when students demonstrate unsatisfactory course progress in any study period.

(The following procedures must be read in conjunction with the VLIBTC Assessment Reporting Policy and the VLIBTC Monitoring Load Policy)

 Course Progress Procedure

The Overseas Student Contact Officer shall ensure that VLIBTC has indicated VLIBTC’s adoption of the Department of Education-DIBP Course Progress Policy through the PRISMS page and select ‘Yes’ where the questions is asked ‘Department of Education-DIBP Course Progress Policy’?

VLIBTC Training staff shall be responsible to:

  • ensure students are informed of the course of study workload and the required final completion date within each study period (semester).
  • ensure students are aware of their right to access their current records of course assessment progress and that they may request access to their student records at any time by making a request to their designated course trainer.
  • ensure that the course progress requirements (assessment deadlines) are clearly defined for all enrolled students at the commencement of each study period.
  • ensure that all students are informed of the course progress intervention strategy that will be implemented should a unsatisfactory progress be reported in 50% or more of the units attempted in any given study period ( informed via orientation & student handbook).
  • maintain a weekly record of current assessment progress (Assessment Progress report) for each student including any assessment re work progress.
  • report students to VLIBTC management who have demonstrated a below average progress in assessment completion OR recorded a final ‘Not Yet Competent’ (NYC) result via the ‘Assessment progress report form’.
  • ensure that the ‘VLIBTC course progress intervention strategy’ is implemented as soon as possible and within the first four weeks of the next study period.
  • maintain records of course progress interventions provided to the student and
  • provide regular reports of progress to the Overseas Student Contact Officer.

In identifying a student who is demonstrating unsatisfactory course progress VLIBTC training staff shall:

  • ensure that the Overseas Student Contact Officer is informed in writing (email or assessment progress report form) when a student has recorded 50% or more of the units attempted in any study period as unsatisfactory.
  • Implement the VLIBTC Course progress intervention strategy as soon as practicable, providing course progress advice and necessary counsel to the student.

Appropriate interventions may include the following:

  •  
    • counseling concerning the appropriateness and suitability of courses undertaken by the student.
    • guidance and reference to the units of competency where NYC’s have been recorded.
    • reduction in course load (refer to course load monitoring policy)
    •  additional English language support.
    •  knowledge and practical skills support from units of competency (UOC) trainer/assessor
    •  invitation for inclusion in supporting study groups or tutoring
    •  assigning a trainer mentor for ongoing monitoring
    •  information concerning the rescheduling of re assessment events.
    •  information concerning the potential need to report the student to the Department of Education via PRISMS.
    •  written DIBP notice advice.
    • complaints and appeals procedures.
  • ensure the initial contact with the student is undertaken utilising the ‘course
  • progress intervention strategy form’ which must be signed by the student inrecognition of their agreement to the planned course progress interventions and information provided in the initial contact.
  • ensure the completed ‘course progress intervention form’ is signed by the trainer and student and returned to the Overseas Student Contact Officer following the initial contact.
  • ensure that student’s ongoing progress results from the VLIBTC Intervention Strategy is reported in writing to the Overseas Student Contact Officer on a regular basis.

Reporting Unsatisfactory Progress

Where a VLIBTC Training staff have provided written advice of a student’s unsatisfactory course progress in 50% or more of the units attempted in any study period, the Overseas Student Contact officer shall provide a ‘Unsatisfactory course progress advice letter’ to the student informing them of the implementation of VLIBTC’s course progress intervention strategy.

Where a student has demonstrated continuing unsatisfactory course progress following the implementation of the VLIBTC Course intervention strategy, the Overseas Student Contact officer shall:

  • provide written advice to the student of VLIBTC’s intention to report their unsatisfactory course progress to Department of Education via PRISMS and provide additional advice and support where required.
  • where a student appeals the course progress decision the Overseas Contact Officer shall ensure that procedures for appeal advice is provided to the student and that they are informed that they have 20 working days to submit their appeal in writing.
  • provide a report with documented evidence of interventions strategies implemented with the student to VLIBTC management, outlining the reasons that the student should be reported for unsatisfactory progress.

Appeal procedures

The grounds on which a student may appeal the assessment decision include:

  •  the VLIBTC’s failure to record or calculate a student’s marks accurately.
  •  compassionate or compelling circumstances
  •  the provider’s failure to implement its intervention strategy and other policies according to its documented policies and procedures that have been made available to the student.

On receiving a student’s appeal against a report of unsatisfactory progress the Overseas Student Contact officer shall:

  • ensure that the appeal is recorded in writing by the student and that the written appeal is provided to VLIBTC management for immediate consideration and referral to the External Independent Adjudicator (refer to Complaints and Appeals)
  • ensure that if the appeal is successful and the student is found to have a course progress that is above 50% the student will not be reported to DIBP via PRISMS and there will be no further requirement for intervention strategies.
  • ensure that if the appeal does show that the student has demonstrated continuing unsatisfactory progress and there are compassionate or compelling reasons for their lack of progress, ongoing support must be provided through VLIBTC’s intervention strategy and the student is not reported to DIBP via PRISMS.
  • The Overseas Student Contact officer shall report all unsuccessful appeals and also where:
    • the student has not chosen to access the complaints and appeals process within the 20 working day period or if the student withdrew from the appeals process
    • or the appeals process is completed and is adjudicated in the favor of VLIBTC (i.e. the students appeal was unsuccessful)

VLIBTC management must notify the Secretary of DIBP through PRISMS as soon as practicable after receiving a final report of unsatisfactory course progress from the Overseas Contact Officer.

Course Attendance

It should be understood by all VLIBTC Staff that although VLIBTC does not monitor attendance according to Standard 11 of the National Code 2007, a student may be at risk of failing within their course progress if they are falling behind in consistent attendance in training courses. Students who are at risk of falling below 80 % are in contravention of VLIBTC’s rules of enrolment and will be at risk of having their enrolment suspended or cancelled.

  • A student who misses 2 consecutive days should be reported to the OSCO as soon as practicable. The OSCO will enquire concerning their welfare and whereabouts and report any concerns to VLIBTC management.
  • The OSCO shall request a medical certificate where a student is reporting health issues and course attendance difficulties.
  • All student non-attendance will be monitored by Staff and student attendance roll swill be reviewed weekly by the OSCO.
  • Student non-attendance will be reported in writing to VLIBTC Management.
  • Students demonstrating consistent nonattendance and at risk of falling below 80% attendance will be warned in writing and advised by VLIBTC Management of its policies and procedures for course enrolment suspension and or cancellation.

Load Monitoring Policy

VLIBTC Management and staff are committed to ensuring that all enrolled students are monitored within their study workloads and course progress to ensure that they are able to complete their training within their enrolment period.

(The following procedures must be read in conjunction with the VLIBTC Assessment Reporting Policy and the VLIBTC Course Progress Policy.)

 Load Monitoring Procedure

During the period of enrolment VLIBTC training and assessment staff shall monitor each enrolled student to ensure that they can complete their course within the expected duration of the course. Monitoring completion within course duration is managed via the ‘VLIBTC Assessment reporting policy’ and the ‘VLIBTC Course progress policy’ which requires:

  • the maintenance of a weekly record of current assessment progress (Assessment Progress report) for each student including any ‘rework’ progress.
  • reporting students to VLIBTC management who have demonstrated a below average progress in assessment completion OR recorded a final ‘Not Yet Competent’ (NYC) result.
  • the application of Course Progress Interventions where a student has been marked Not Yet Competent in more than 50 % of the units undertaken in any study period (semester) in accordance with the ‘VLIBTC Course Progress Policy’.

During the period of enrolment VLIBTC Management shall:

  • not allow a study load for any student to contain more than 25% distance education or any study period to contain distance only units of study.
  • except in the circumstances specified in 9.2, not allow the expected duration of study specified in the student’s CoE to exceed the CRICOS registered course duration.
  • ensure that in each compulsory study period (Semester) for a course, the student is studying at least one unit that is not by distance or online learning.
  • review each students assessment progress report in each semester on a monthly basis to ensure that the enrolments of students and their study loads are in keeping with their enrolment durations as stipulated by their relevant course CoE’s.
  • identify and monitor students who require course progress interventions in accordance with the ‘VLIBTC Course Progress Policy’.
  • only extend a students study where the student is unable to complete their study or training within the expected duration where advice is provided that the following reasons prevail:
    • compassionate or compelling circumstances (e.g. illness where a medical certificate states that the student was unable to attend classes or where the registered provider was unable to offer a pre-requisite unit)
    •  the registered provider implementing its intervention strategy for students who were at risk of not meeting satisfactory course progress, or an approved deferment or suspension of study has been granted under Standard 13
    •  report all variations to a student’s expected enrolment duration via PRISMS when the study variation extends past expected enrolment duration stipulated by their CoE.
    •  record all variation’s to a students study load and the reasons for it on the students File with relevant assessment reporting report forms and updated CoE.

Records Management Policy

VLIBTC is committed to implementing best practice in its records management practices and systems. The VLIBTC CEO will maintain all student records on VLIBTC’s AVETMISS capable student records management database.

VLIBTC will provide returns of its client records of attainment of units of competence and qualifications to the National VET Regulator on a regular basis, or as determined by the National VET Regulator.

VLIBTC will comply with all Commonwealth requirements for the implementation of a national unique student identifier within all student records.

Records Management Procedures

All staff employed by VLIBTC will be required to apply themselves to the following written procedures and safeguard confidential and personal information according to the Privacy and Protection of Personal Information Act 1998.

  • VLIBTC staff will record all student fee payments and details of refunds paid.
  • Upon enrolment each student’s personal details shall be entered into the VLIBTC student database.
  • Student personal details and records shall be maintained in a current up to date condition, updating of records will be actioned upon advice of changes from a student.
  • International students currently enrolled at VLIBTC will have their contact details (current residential address, email and contact phone and mobile) entered on to the ‘Enrolled Student Contacts list’ The list shall reviewed by the enrolling officer every 6 months for currency and updated contact information entered on the ‘Enrolled Student Contacts list’.
    •  In reviewing the ‘Enrolled student contact list’ the enrolling officer shall email to or provide, in person the ‘Enrolled student contact form’.
    • On receiving a completed ‘Enrolled student contact form’ the enrolling officer shall ensure that the ‘Enrolled Student Contacts list’ is updated with any relevant and current changes.
    •  Following the update of the ‘Enrolled Student Contacts list’ the enrolling officer shall ensure that the Prisms Records for enrolled students is updated to reflect the most recent records.
  • Student records are backed up and maintained electronically at least weekly at offsite location (external web based?).
  • Only VLIBTC staff directly involved with student welfare and or student results will have access to personal student details.
  • Upon request and sufficient notice VLIBTC administrative staff shall provide a student with access to their personal student records for progress information.
  • Students may request a reissuance or statements of attainment or qualifications achieved.
  • VLIBTC Management permits the replacement of certification documentation. All re-issuance of certification documentation will be based on the verification and authentication of testamurs issued by VLIBTC prior to issue. (refer to VLIBTC’s  current fees schedule for replacement cost)
    • Where a request for a replacement testamur is received from a current or past student the student’s identification must be verified by the Administrative Assistant with a form of documented personal I.D, such as a driver’s license or birth certificate.
    • The student’s records of course achievement will then be accessed and any issued testamur may be reissued in accordance with VLIBTC’s Issuance Policy and fee structure.
  • Upon receipt of written consent by a student, VLIBTC staff will provide a third party with student’s personal details.
  • Access to student records may be provided where the Standards for Registered Training Organisations or an officer of the law require VLIBTC to do so.
  • VLIBTC staff will comply with all ‘external reporting responsibilities’ at the required date to do so. (i.e. AVETMISS and Quality Indicator Reporting ) including returns of its client records of attainment of units of competence and qualifications to the National VET Regulator on a regular basis (as determined by the Australian Skills Quality Authority)
  • Designated VLIBTC staff will maintain up to date records of the employment history and qualifications of all staff employed by VLIBTC.
  • Designated VLIBTC staff shall ensure that all student records are maintained in an accurate manner providing for the safekeeping of all student assessment results for a term no less than 30 years and providing the CEO with at least one week’s written notice before any records are destroyed.
  • On cessation of services and the discontinuation of its business the CEO shall ensure that all student records are made available to the National VET Regulator.
  • Designated VLIBTC staff shall maintain the ‘Version Control Log’ in all documents that are directly related to VLIBTC’s scope of registration and ensure that only the latest versions are issued or reissued to VLIBTC Staff.

Audit Records

The following documents will be required for audit purposes and will be *securely retained for a period of 6 months from the date on which the judgement of competence was made or a qualification was awarded.

These documents will include the following:

  • Attendance rolls that show the names of students, the unit/s of competency identifier and/or name,
  • Date/s of attendance and signature or initial of trainer/lecturer.
  • Records of assessment and/or training record books that show the date of assessment/s, unit/s of competency, student name and outcome of assessment/s.
  • Training delivery and assessment policies and strategies for all qualifications/courses.
  • *Completed assessment tools and instruments.
  • Marking guide criteria
  • Recognition of Prior Learning assessment records.
  • Complaints, Appeals and the complaints resolution records

*Securely retain: To retain records in a manner that safeguards them against unauthorised access, fire, flood, termites or any other pests, and which ensures that copies of records can be produced if the originals are destroyed or inaccessible.

*Completed student assessment items: The actual piece(s) of work completed by a student or evidence of that work, including evidence collected for an RPL process. An assessor’s completed marking guide, criteria, and observation checklist for each student may be sufficient where it is not possible to retain the student’s actual work. However, the retained evidence must have enough detail to demonstrate the assessor’s judgement of the student’s performance against the standard required.

Appeals Records

Please note that VLIBTC management will accept appeals against an assessment decision for a period no longer than 3 months following the competency decision. During this period VLIBTC will maintain records of all assessment decisions.

The following documents will be maintained:

  • copies of students’ completed assessments
  • the marking guide criteria,
  • training record book
  • workplace evidence
  • Observation checklists for each student.

VET Quality Framework Compliance Records

The CEO shall ensure that the following documents and records are maintained in an Audit ready condition.

  • A description of the  legal entity (e.g. corporation, trust, sole trader, incorporated association, partnership or government entity)
  • A current copy  of Certificate of Incorporation, Articles of Association or equivalent
  • A current copy of the financial viability risk assessment (Refer to the  Common Indicators Information Review Checklist)
  • All business name registration certificates showing registered business (trading) name(s)
  • The legal entity’s Australian Company Number (ACN)
  • The legal entity’s Australian Business Number (ABN)
  • A description of the type of training organisation (for example, school, university, community-based adult education, other training provider)

Address and contact details for:

  • The RTO’s head office
  • Principal place of business
  • Permanent delivery sites or campuses.

A list of the current staff name and contact details for:

  •  Executive officers
  •  High managerial agents; and

 

  • any person or entity which exercises a degree of control or influence over the management or direction of the registered training organisation.(Refer to the Fit and Proper Person Requirements Checklist)
  • A list of the correct national code and title of the Training Package, VET qualifications, VET accredited courses, modules or units of competency that VLIBTC delivers, or intends to deliver.

Documentation that provides for the following:

  • a training and assessment strategy for each VET qualification, VET accredited course, module and unit of competency applied for
  • evidence to demonstrate that each trainer and assessor has the necessary training and assessment competencies and the relevant vocational  competency for each VET qualification, VET accredited course, module and unit of competency that they deliver and assess;
  • evidence to demonstrate that each trainer and assessor has current industry skills directly relevant to the training/assessment being undertaken
  • evidence of the supervisory arrangements for trainers who do not possess the required training competencies; and
  • evidence of ongoing access to staff, facilities, equipment and training and assessment materials that are consistent with the requirements of the Training Package or VET accredited course and the RTO’s own training and assessment strategy.
  • Documentation that provides for the details of any license/regulatory outcomes of the VET qualification and VET course applied for including details of the licensing body.
  • Documentation that provides for advice as to whether or not the applicant/NVR registered training organisation delivers, or intends to deliver, any training online, interstate, or by distance, and if so, in which jurisdictions.
  • Documentation that provides for advice as to whether or not the applicant/NVR registered training organisation delivers, or intends to deliver, any training offshore (overseas);
  • Documentation that provides for advice as to whether or not the applicant/NVR registered training organisation offers, or intends to offer, any training to international students, and if so, details of the CRICOS approval.
  • Documentation that provides for advice as to whether or not the applicant/NVR registered training organisation intends to apply for, or already receives, Commonwealth, State or Territory government funding for training
  • Documentation that provides for advice as to whether or not the applicant/NVR registered training organisation intends to enter into, or is in, a partnership/sub-contracting arrangement for training
  • Documentation that provides for advice as to whether or not the applicant/ NVR registered training organisation collects, or intends to collect, fees paid in advance from students for enrolment in training;
  • Documentation that provides for advice as to whether or not the applicant/ NVR registered training organisation delivers, or intends to deliver, training to students under the age of 18, and if so:
    •  Working With Children Checks for all relevant persons;
    • and Policies and procedures for managing these under 18 year old students.
  • Documentation that provides evidence of appropriate finance and AVETMISS compliant VET   student records management systems
  • Documentation that provides evidence of public liability insurance cover.

RPL and Course Credits Policy

VLIBTC is committed to providing up-to-date and relevant RPL and Course Credit information to all students. No RPL will be granted for individual units or subjects because of the impact on Visa requirements and course completion times. Pack available on request.

Harassment

If you feel that a student or staff member has harassed or bothered you in any way, please ask to see our Deputy Principal or Dean of Students immediately.

Disciplinary Procedures

Any student found to be deceptive, harassing other students or staff, or breaking the law in any way, will face disciplinary action. This may involve asking the student to leave the college immediately, and if appropriate, may involve a report to the Police.

Privacy and Access

Student records and confidential information retained by VLIBTC shall be safeguarded by all staff and faculty at all times. Student Records and confidential information shall not be disclosed to a third party without written consent from the student. Students have the right to view copies of their records or ask for a correction to such records where an error has occurred.

Vocational Outcomes

Completion of this course does not give automatic entry into full-time ministry. It will, however assist in preparing you for fulltime ministry or market place ministry and the fulfilment of God's call on your life.

Access and Equity

VLIBTC is committed to access and equity principles and does not discriminate against enrolment of students on the basis of sex, race, colour, national origin, denomination or physical disability. All staff is aware of the dangers of gender bias and discriminatory language. VLIBTC will continue to work to eliminate any such bias from all lecture content in the curriculum. Health concerns or disabilities which may affect the student's studies should be noted on their application and discussed in the personal interview. If students have disabilities which create difficulties with normal assessment procedures, they will be given alternate means of demonstrating their competence if possible.

Marketing Policy

Victory Life International Bible Training Centre will market its educational product with integrity, accuracy and professionalism. All photographs and videos captured on the campus and VLC premises are the property VLC and VLIBTC and they reserve the right to use any material for marketing and promotional purposes.

Education Agents Policy

VLIBTC does not use Education Agents.

 
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